Keep your documentation
on track with
Maintenance Mode
Focus on what matters most for maintaining your private practice.
Maintenance Mode is a community of therapists who want consistent support in staying off the catch up on notes roller coaster.
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It's the ongoing support you need in a format that works.
Maintenance Mode is the next step in your journey to staying caught up, and not just on notes. We are tackling all aspects of your private practice documentation.
This group focuses on maintaining your practice and business policies, not just on catching up or completing tasks last minute. Anything that needs to be completed or reviewed annually will be addressed.
Maintenance Mode is a close-knit and supportive community, limited to 50 members. We require a brief application to make sure everyone is a good fit for the group.
Maintenance Mode creates steady progress.
Whether you pay monthly or annually, you're signing up for 12 months of support and accountability. You're not joining a program, you're joining a community.
Enrollment ends on Dec 17th and we start RIGHT AWAY on Jan 1st.
Keep a steady and sustainable pace with ongoing accountability meetings and co-working to stay on top of all your responsibilities.
We meet every Wednesday at 12pm PST/3pm EST.
Quarterly focus topics keep you on track so you prioritize what matters most for you.
Two intensive co-working weekends provide an opportunity to get stuff done in a more focused setting.
Spring 2026 Intensive via Zoom
Fall 2026 Intensive via Zoom or in-person (extra fee)
Access to curated trainings such as:
- Annual policies and procedures review
- Creating a professional will
- Annual HIPAA checklist
- Attorney Q&A sessions, and more!
Pre-recorded and available in your member library to watch at your convenience.
Focus your time on what matters...
without doing it alone.
Maintenance Mode is both community and practical application.
You'll have a place to share your frustrations, your wins, and consult with colleagues. You'll also have access to the full QA Prep library of resources, trainings, and templates.
The Maintenance Mode breakdown:
Start the month with a group check-in meeting for ongoing support and accountability. This is where the transformation happens.
We'll also check in every 3rd Wednesday so you spend two meetings per month in community with others who get it.
1st and 3rd Wednesdays
12-1pm Pacific/ 3-4pm Eastern
During the 2nd and 4th Wednesdays we'll meet for a two hour co-working session open only to Maintenance Mode members.
This is where you get stuff done consistently. Just show up, just as you are.
2nd and 4th Wednesdays
12-2pm Pacific/ 3-5pm Eastern
Access to curated trainings, checklists, and templates such as:
- Annual policies and procedures review
- Professional Will template
- Annual HIPAA checklist
- Attorney Q&A sessions, and more!
Pre-recorded and available in your member library to watch on demand.
Join Maintenance Mode!
You have two ways to pay so you can choose the right one for your budget.
Quarterly Topics
We've done the thinking and prioritizing for you–just show up to get stuff DONE.
Quarter 1
Jan/Feb/Mar
Paperwork Review
Review your paperwork for updates, get rid of what's unnecessary, refine your templates, and keep your systems efficient.
Spring Intensive Co-Working Weekend:
March 6&7 (Friday & Saturday)
Quarter 2
Apr/May/Jun
Policies and Procedures Review
Revise or create those policies and procedures that you know are important, but since they're not urgent, they get ignored.
Quarter 3
Jul/Aug/Sep
Decluttering and Organization
Get rid of all the paper and digital clutter taking up space in your office and your brain! We'll even have a virtual shredding party.
Fall Intensive Co-Working Weekend:
TBD
Quarter 4
Oct/Nov/Dec
Practice Goals and Outcomes
Identify what is working well, what can be improved, and what needs to be tracked so you can make smart decisions in the year to come.
Common Question:
Should I join the Catch Up Group again, or Maintenance Mode?
You can join Maintenance Mode with confidence if you can answer YES to these:
- Are you mostly consistent with your home base?
- Have you joined the Catch Up Group more than once already because you need the accountability?
- Are you catching up, feeling confident writing notes, and starting to focus on other practice items like reviewing treatment plans, full client files, and updating policies
Other Common Questions:
What and when are the Intensive Co-Working Weekends?
These are two day "weekends" (Friday and Saturday) where we focus on completing a larger or more time-intensive task. These will be scheduled separately and in addition to monthly GND Days. We'll have a session the month prior to help you identify which task to work on during the intensive weekend.
The Spring 2026 weekend is Friday, March 6 and Saturday, March 7 from 8am-3pm PST/ 11am-6pm EST.
This will be a virtual co-working intensive.
The Fall 2026 weekend will be scheduled for late September or early October.
This will be virtual with an in-person option available for an extra fee.
Why do you require an application?
Maintenance Mode is a small, supportive community of no more than 50 therapists. Maelisa will personally review all applications to make sure everyone is a great fit for the group.
Here's what we consider and prioritize in applications:
- Committed to membership for the entire year
- Previous membership in Maintenance Mode or the Catch Up Group
- Previous involvement in any QA Prep programs or services
- In a private practice setting
- Seeking active involvement in a community of other therapists
Please note: We do not take location, level of experience, therapy modality, or personal identity into consideration. We do not discriminate based on gender, race, ethnicity, sexual identity, or religion and do not ask questions related to these topics.
