Document Training Solutions
for Group Practices
Â
Products & services tailored to group practices with savings up to 40%.
GET YOUR CUSTOM QUOTE
Get Judgement-Free Support
Overcome Perfectionism
Learn to LOVE Your Paperwork
Growing your therapy practice brings new challenges.
Managing multiple clinicians with different documentation styles, supervisors stretched thin trying to oversee quality while maintaining clinical caseloads, and staff burnout from inefficient documentation processes.
You're not alone.
Many group practice owners reach out to us after facing difficult decisions about staff performance, struggling with inconsistent documentation across their team, or watching talented clinicians burn out from administrative overwhelm.
Â
Common Challenges Group Practices Face:
Documentation Inconsistency Across Your Team
Different professional backgrounds and experience bring different documentation approaches. Without standardized training, you end up with:
- Inconsistent note quality and thoroughness
- Varying compliance with insurance requirements
- Difficulty covering for colleagues due to different systems
- Time-intensive supervision and quality reviews
Insurance and Medical Necessity Documentation
Many practices struggle with insurance-related documentation requirements, particularly:
- Understanding and documenting medical necessity effectively
- Meeting specific insurance audit requirements while supporting quality client care
- Ensuring notes justify the level of care provided
- Connecting treatment interventions to diagnosed conditions
Training Inefficiencies for Growing Practices
As small practices grow, owners face:
- No systematic onboarding process for documentation
- Inconsistent training from different supervisors
- Difficulty maintaining quality standards across larger teams
- Need for scalable training solutions that don't drain supervisor time
Supervisor and Staff Burnout
Your supervisors are managing clinical caseloads while trying to:
- Provide documentation oversight and training
- Balance clinical supervision with administrative duties
- Address compliance concerns without formal training in documentation oversight
- Handle the stress of ensuring team-wide quality standards
Clinicians are spending excessive time on notes because they:
- Lack efficient documentation strategies
- Don't have standardized templates or approaches
- Feel anxious about compliance and quality
- View documentation as time taken away from patient care
But don't worry, I've got your back!
I've been helping therapists, agencies, and group practice owners with their documentation for over 10 years and have a variety of solutions depending on your specific need, size, and budget.
Documentation Training Solutions
Stress-Free Documentation Course
$238.20
Per Course, USD
Live Webinar Training
$2,500
USD
Stress-Free Documentation Book
$29.40
Per Book, USD
Which option is right for your practice?
- Stress-Free Documentation for Clinicians Online Course offers maximum flexibility for smaller teams or practices with varying schedules. Perfect for integrating documentation training into ongoing supervision.
- Live Webinar Trainings work well for practices that want focused training with some follow-up support to help with integrating strategies from the training.
- Stress-Free Documentation Book provides excellent ongoing reference and works well as a supplement to any training option or a standalone resource for smaller practices.
To get started, fill out this form
Some of the Benefits of QA Prep Documentation Training
Â
• Reduced supervisor time spent on documentation oversight
• Less staff anxiety and frustration around note-writing
• More time available for client care
• Consistent documentation approaches across all staff
• Simplified onboarding process for new employees
• Standardized quality expectations
• Increased staff confidence in their documentation skills
• Reduced anxiety around compliance and quality
• Professional growth through improved clinical documentation
• Consistent compliance with insurance and regulatory requirements
• Reduced need for extensive documentation review and correction
• Protection of practice reputation and standards
I'm Dr. Maelisa McCaffrey and I've worked as a clinical supervisor, a program manager, and have invested in my own management training aside from my clinical training and teaching expertise.
I understand the nuances of managing people and caring for them, while also needing to consider your budget and practice reputation.
I also have ADHD and know what it's like to be that clinician who can't manage their time well and needs some extra help.
Your practice grew because you're good clinically - but now you're dealing with documentation challenges you never expected. Staff doing notes differently, supervisors stretched thin, constant worry about standards.
You don't have to figure this out alone. I've spent over 10 years helping practices create systems that actually work. Your team wants to do good work - they just need the right tools.
Ready to give your practice some peace of mind?
Â
GET YOUR CUSTOM QUOTE
Common Question:
Can we use these resources for ongoing training?
Yes you can! The modular structure of our training makes it perfect for incorporating into regular supervision and team meetings.
Other common questions:
How quickly will we see improvements in documentation quality?
Most practices notice immediate improvements in efficiency and consistency as staff implement the structured approaches and templates provided.
What if we have questions after the training?
Live training includes follow-up consultation time, and bulk online course purchases of 10+ also include consultation support.
Do you offer guidance on sensitive documentation topics?
Yes, my training includes current guidance on documenting sensitive issues while maintaining appropriate clinical boundaries and compliance.
